Online Board Meetings Benefits

A virtual board meeting can save your non-profit organization money, time, and energy. It allows your members to participate regardless of their work schedule, quarantine and travel restrictions. Virtual meetings can be challenging when they are not handled correctly. Following a few basic guidelines will ensure a smooth online meeting that has a an active participation from the board and efficient documentation.

Begin with a clear, concise agenda. Include the members of your board in establishing the agenda. Give them a copy at least a month in advance to give them time to prepare. This will help https://ebooks-sap.com/here-is-a-list-of-the-5-most-effective-business-continuity-management-software-solutions-currently-available/ keep your board on track and ensures all relevant topics are covered during the meeting.

Make sure you use video conferencing in your meetings to ensure that all participants can see one another. If board members aren’t able to see body language or hear each other clearly, it becomes difficult to get them engaged. Video conferencing is an excellent method to avoid distractions like children, pets and household movements.

Include all the decisions taken during the meeting, and the notes of every person who participated. This makes your minutes more useful to refer to later and ensures that all decisions are documented in detail. If you don’t record your decisions correctly it could lead to confusion and conflicting information later on. Be sure to have a designated person who will record all discussions and decisions in full.