The minutes of board meetings are an important aspect of governance. They are not just used as a record of the discussions and decisions made, they also serve as an official document in the case of litigation. This is why it’s so crucial to write them correctly A poorly written set of minutes could leave gaps that open you up to potential liability. The good fact is that a precise, concise, and accurate body section is simple to produce with the right tools and processes.

In general the majority of cases, your notes should not express opinions or interpretations about what happened. It is also important to list all the important decisions and actions and any follow-up work that has been agreed on. In addition, you should include all details of attendance along with an attendance list for non-voting attendees like consultants or guests in your board minutes. This includes whether they are in person, by phone, or online.

Include the date, the time and the location of https://www.aboutboardroom.com the meeting. It’s helpful to include the type of meeting, also, such as if it’s a regular annual or special board meeting. You should also note whether a quorum existed as well as any details on how the meeting was called and when it was called. You do not need to record if someone decided to vote in favor or against the motion. However, it is important to keep track of the vote and its outcome. In certain situations your board may have to discuss sensitive or confidential topics in private, and these conversations will be recorded in closed session minutes.