The timing, how and the location of your board’s meetings can have a big impact on the quality of your meetings. Board members are volunteers and they are also obligated to other obligations such as full time work and family obligations, so it’s crucial to consider their availability. The first step is to decide an appropriate date and time that works for the majority of people on your board. You can utilize an online tool like Doodle to survey your board members about times that work best for their needs, incorporating holidays and other events that may affect availability.
You should also ensure that your meeting place is comfortable and accessible to all your Board members. There should be enough space to accommodate the entire Board and allow everyone to move around freely. You should also be able to provide seating for those attending remotely. Also, you should test your audiovisual equipment so that it is working well for the members of your board.
Once the meeting is set, it is essential to create a agenda for the board. Include a draft to make sure that all the details are covered and avoid surprises during the meeting.
The majority of your board meeting is typically dedicated to discussing strategies and plans for the future for your business. The board will discuss milestones and major accomplishments, and any areas where the company has a problem. Set specific goals and work with your board members to accomplish them.