Planning a Board Meeting

It can be a daunting task to plan a board meeting. Set a clear agenda and distribute all the materials in advance. Also, ensure that everyone is present at the meeting. The focus of the meeting is vital however, this doesn’t mean you can’t make it enjoyable. In fact, the best method to encourage high participation is to draw on the unique knowledge of your board members.

It’s also an excellent idea to send a note before the board meeting that clarifies the expectations for attendance. This will reduce the chance of late-night cancellations and make sure that all participants have all the information needed to be productive at the meeting.

Another key part of the preparation process is to go through the prior minutes of the previous board meeting. This will help the board members to see what was discussed in prior sessions, and allows them to plan their discussion topics in line with this.

The most frequent board meeting topic is a review of the company’s performance since the last meeting. Discussions could include sales figures, marketing traffic and other relevant metrics. It is important to highlight milestones and accomplishments but also look at areas that could be improved including missed targets or increasing expenses.

It’s also worthwhile to think about legal and compliance matters that include ensuring compliance to laws and ethical standards. It is in this field that the designated record keeper is a great asset. They can record decisions and discussions that will benefit future meetings.


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