Keep your stakeholders informed about any milestones in your project you announce, progress updates you distribute or feedback or feedback that you seek. This will help reduce confusion, boost engagement, and facilitate an immediate resolution of problems. The first step is to identify your key stakeholders and determine their specific needs and expectation. This can be done via surveys or stakeholder meetings, participation in conference calls, observing conversations on social media, and more. These statistics will help you determine the frequency of communication with each group and what information they require.
Meetings are a good method to share project information with stakeholders and provide the opportunity to discuss concerns, questions, and ideas. It is important to have regular meetings such as bi-weekly or monthly and invite all stakeholders. A project website or portal is the ideal way to share documents with the stakeholders and keep them up-to-date.
If you’re dealing with a large number of stakeholders, it may be difficult to get in touch with them all on a regular basis. In such situations presentations can be a great way to keep all stakeholders informed. Videos can be easily recorded and uploaded to the internet to ensure that all parties have access to them. This is also a great option for remote teams. You can create targeted posts for specific groups and then send them the necessary information by using a project management tool that lets you label the individuals you want to communicate with according to policies (such as Quorum).