Using a Document Management Tool for Sensitive Government Files

Documents issued by the government are extremely sensitive and require a higher level of security. A document management tool can streamline processes to automate processes, remove the need for physical space to storage and support regulatory compliance by enhancing security protocols.

A safe document management application will safeguard sensitive documents by providing an access control list which allows only authorized users view and work with specific folders and documents. In addition, it should be able of recording changes to provide transparency into who is gaining access to files and ensuring that only the most current version is utilized. Tag features let employees organize and sort documents according to their metadata. This makes file retrieval easier.

Streamline Workflows With Web eForms

You can transform your organization’s internal communications, services and operations with the best document management software. Documents that are received can be routed to review using automated workflows and eSignature options, eliminating the necessity for manual processing, messy paperwork and late deadlines.

ULTIMATEFORMS, a powerful document-management system that allows organizations to create a paperless workplace and increase their interaction with their citizens. Its user-friendly interface makes it easy for users to design, create applications, and then automate. It’s also 21 CFR Part 11 compliant, so it offers the audit trail, reporting and electronic signature capabilities that are required for regulated industries. It allows you to manage, monitor and track all your data in one location to improve efficiency and decrease costs.

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